The IVGID Board of Trustees met virtually on March 1, 2022. Director of Finance Paul Navazio updated the Trustees on financials for the second quarter of Fiscal Year 2021/22. (Detail is available in the board packet materials. The Livestream time stamp is 32:50.) As of December 31, 2021, revenues and expenditures were below budget amounts; revenues exceeded expenditures by $2,924,766. Projections through fourth quarter FY 2021/22 were presented. Trustee Schmitz highlighted that the financial reports continue to include the Facility Fees (Rec Fee) in Operating Revenues instead of Non-Operating Revenues, as recommended by Moss Adams. She highlighted that by including the Facility Fees in Operating Revenue it’s difficult to understand the financial performance of the venues without the Facility Fee. No apparent direction was provided to staff related to her recommendation to implement the Moss Adams recommendation.
In regards to the Popular Capital Improvement Program (CIP) Report, capital budget expenditures through 12/31/21 were $3,681,705, which Director Navazio pointed out were 20% of the amended CIP budget. Trustee Schmitz requested the report be updated to include project start/completion dates and/or project completion status. Additionally, she requested the identification of projects that are expected to be carry overed into the next fiscal year (July 1) and those projects to be the priority in our 5-year CIP plan. The Board didn’t discuss her recommendations.
The next topics of discussion were the effluent export pipeline project and the effluent storage (pond lining) project. Director of Public Works Brad Underwood, along with engineering consultant HDR representative Kevin Calderwood, CMAR Granite Construction representative John O’Day, and Jacobs Engineering representative Ashley Kellogg, updated the board and explained the options considered during the design process. (The materials on the pipeline may be found here. The materials on the pond lining project may be found here. The Livestream time stamp is 58:55.) It is expected the 30% design drawings for the pipeline will be completed by the end of March. Director Underwood told the board the current pipeline breaks have been occurring at pipeline joints, not the weak areas in the pipe identified by the PICA report. He also shared his recommendation that the pipeline project begin with the high-pressure section since it would be difficult to address repairs on it while replacing the pipeline in a different section. In regards to the pond lining project, three options – HDPE liner, welded steel tank, pre-stressed concrete tank – were still being considered. NDEP has indicated it will require a hard surface for permitting, which will trigger coverage issues. Options have been discussed with the TRPA. Minimizing excavation and maintaining access around the wastewater resource recovery facility were also important considerations. Director Underwood believed the 30% design plans for each pond lining option should be completed within the next few months. He also clarified the pond lining does not have to be completed prior to starting the pipeline project.
Board practice 6.2.0 – Budgeting and Fiscal Management, Community Services and Beach, Pricing for Products and Services – was brought back to the trustees for approval. It was previously discussed at board meetings held on November 10, December 10 and January 26. Trustee Wong indicated she prefers policies that provide a framework for staff and trusts staff to implement pricing in the best interest of the District. Trustee Tonking stated she was fine with additional definitions of ‘qualified groups’ (for discounts) along with ‘cost center’ and ‘profit center’ so that everyone has the same understanding. GM Winquest stated the pricing pyramid, used to price programs at the Rec and Tennis centers, be expanded across all venues with programs such as golf and ski. Chair Callicrate indicated a future board may revise this policy based on additional feedback on its effectiveness. The board didn’t revise the policy and passed it with a 4-1 vote. Trustee Schmitz was the vote in opposition.
The final item of the evening was a budget workshop. This was the third budget workshop held since December 2021. Director Navazio presented an updated multi-year capital plan totaling $127.8 million, an increase of $68.4 million from the last board-approved multi-year capital plan. (Detail is available in the board packet materials here. The Livestream time stamp is 2:32:00.) Much of this increase was attributed to the effluent pipeline project ($32.0 million; now using better cost estimates rather than funding contributions) and the effluent pond lining project ($3.0 million; no appropriation beyond the initial carry-over in the previous plan). The recreation center expansion project, which is planned to be funded by a private grant, increased the multi-year capital plan by $25.5 million. Other projects added to the updated capital plan include the community dog park, a skateboard park enhancement project, and a variety of improvements at Diamond Peak and the beaches.
Following the overview, there were discussions regarding many of the capital projects listed. (Some, but not all, will be reported here.) IVGID General Manager Indra Winquest reported there has been no action by the US Forest Service on the dog park parcel due to a change of supervisor and lack of USFS staff. He advised keeping parcels previously identified as options as alternatives. GM Winquest and Director Underwood gave a brief description of the erosion problems that have moved boat ramp repairs to a higher priority. Moving ahead with the delayed building and other possible improvements at Ski Beach were discussed. Diamond Peak General Manager Mike Bandelin reviewed several challenges the ski resort faces. Director Navazio presented the multi-year CIP plan draft for 2022/23. Tentative 2022/23 operating and CIP budgets are scheduled to be discussed at the March 30, 2022, board meeting.